Data securityEvent access control and data security: what you need for a GDPR-compliant check-in
“Access control” at an event sounds like a door problem. In reality, it is a data problem.
Read more#1 AI-native event management software & app
Smarter events.
Stronger connections.
Measurable results.
LetzFair brings registration, AI matchmaking, hosted buyer programmes, sponsorship and seamless on-site check-in together in one intuitive, fully customisable software and app. Your attendees meet the right people, your exhibitors leave with qualified leads, and your team gets more done with less effort.
- 350+
- events delivered
- 12,500+
- B2B meetings booked via app at HostMilano alone
- Official Partner
Trusted & loved by trade fair, congress and association organisers across Europe and the Middle East
One easy-to-use software & app for the whole event journey
From the first registration to the final report, every step runs in one connected environment, with no duplicated data and no manual imports.
Before
Fill your event
Smooth registration and ticketing, smart segmentation by participant type, and an event website that stays in sync in real time.
During
Make the right meetings happen
Our proprietary AI matchmaking suggests truly relevant meetings. The Buyers Manager runs your hosted buyer programme end to end. Interactive 2D and 3D maps guide every visitor, and fast QR check-in keeps queues short.
After
Prove the value
Real-time sponsor performance, qualified leads for exhibitors and native integrations with Salesforce and your existing systems turn engagement into measurable results.
Tailored to the way you run events
Every format has its own rules. LetzFair’s software and app adapt to yours.
Trade shows & exhibitions
Turn thousands of visitors into qualified meetings for your exhibitors.
Congresses & conferences
Multi-track agendas, speakers and networking in one elegant software and app.
Hosted buyer programmes
From buyer selection to logistics and B2B scheduling, all in one place.
Associations & communities
Keep members engaged all year round, not just on event days.
Corporate events
Branded, engaging experiences for clients, partners and teams.
Education & non-profit
Professional events, built around your mission and your budget.
Software and app people love to use. A team that stays with you.
Proven at scale
At HostMilano, our software and app connected 180,000+ attendees and 2,100+ exhibitors, with 12,500+ B2B meetings booked via app. At the Doha International Book Fair, 300,000 visitors found their way with a fully bilingual English–Arabic app.
- 180,000+
- attendees at HostMilano
- 2,100+
- exhibitors at HostMilano
- 12,500+
- B2B meetings booked via app
- 300,000
- visitors at the Doha International Book Fair
Built in-house
Our development team and AI matchmaking engine are entirely our own. Custom features and integrations are designed with you, never outsourced.
A true partner
The same dedicated team from the first briefing to the final feedback: fast replies, clear answers, and people who already know your project.
/Features
LetzFair features to master every event phase
LetzFair’s modules are not isolated add-ons, but connected components of a unified architecture sharing real-time data. Every feature resolves a tangible operational challenge and connects seamlessly into every other event stage.
Registration forms adapt dynamically to specific participant categories - buyers, exhibitors, sponsors, speakers, or visitors - capturing relevant data points while applying custom pricing and access rules. Data collected at sign-up flows instantly into segmentation, agenda, networking, and matchmaking modules.
Registration data connects directly to physical on-site execution. Through badge printing and QR code scanning, the system speeds up attendee check-in, manages hall access based on role permissions, and tracks room attendance without duplicating data streams.
Far more than a static digital calendar, the personal agenda consolidates conference sessions, selected workshops, group activities, and confirmed B2B meetings into a single unified view, helping delegates navigate every hour on site.
Instead of displaying an unorganized attendee directory, LetzFair guides delegates toward relevant peers by analyzing profile parameters such as job roles, industry sectors, expertise, and networking goals. This approach helps attendees identify valuable contacts quickly across large delegate pools.
Artificial intelligence evaluates profile variables and purchasing intent to deliver a curated selection of high-compatibility recommendations. It transforms large crowds into targeted commercial opportunities for exhibitors and qualified buyers.
Once a valuable profile is identified, delegates can request a 1:1 meeting directly within the platform. The system automatically coordinates available time slots, physical table or virtual room locations, and calendar overlap prevention, embedding confirmed appointments directly into both participants’ schedules.
A comprehensive module governing the full Hosted Buyer lifecycle: from initial application and qualification to preference sourcing, AI matching, flight, hotel, and transfer logistics, master B2B schedule generation, and attendance reporting.
The native mobile app synchronizes instantly with the web platform. It accompanies delegates on site by delivering personal agendas, digital entry badges, interactive maps, B2B meeting schedules, event content, and real-time push notifications.
The messaging engine broadcasts targeted announcements and push notifications segmented by user category or agenda activity. It eliminates untargeted mass messaging, ensuring delegates receive updates relevant to their specific role.
Engagement mechanics such as points, digital badges, and leaderboards are configured around specific actions organizers want to encourage: visiting selected exhibitor booths, attending sponsored sessions, or completing networking profiles.
Sponsorship packages go beyond logo placements by integrating dynamic in-app banners, dedicated push notifications, priority map positioning, and sponsored sessions. Every interaction is tracked to provide sponsors with clear, quantitative proof of ROI.
Interactive venue maps guide delegates to exhibitor booths, session halls, and networking lounges while offering turn-by-turn wayfinding. They transform spatial navigation into an engagement channel that drives visibility for exhibitors and sponsors.
The platform aggregates and cross-analyzes data on registrations, room attendance, completed meetings, document downloads, and app engagement. Real-time dashboards provide immediate visibility into event ROI and high-value attendee activities.
/AI
Artificial Intelligence for matchmaking, personalization, and experience management
LetzFair’s artificial intelligence is not an abstract technology concept, but a practical operational engine applied to live participant data. Its purpose is processing large volumes of data to surface relevant connections, personalize attendee journeys, and automate complex logistical workflows.
AI Matchmaking driven by profiles, interests, and objectives
The algorithm analyzes job roles, industry sectors, declared preferences, and commercial intent to suggest high-compatibility contacts. In complex event settings, the AI operates strictly within the rules, priorities, and exclusion parameters established by the organizer, reducing networking randomness and accelerating meaningful commercial connections.
Personalized journeys for different attendee tiers
The platform combines top-down organizer rules with individual profile data submitted by delegates. As a result, recommended contacts, suggested sessions, agenda items, and commercial opportunities dynamically adapt for each participant, avoiding a generic, one-size-fits-all experience.
AI and automation to master complex data and constraints
When an event must simultaneously balance hundreds of participants, mutual selections, schedule slots, room capacities, and meeting caps, manual coordination breaks down. LetzFair’s AI evaluates connection relevance while automation strictly enforces logistical rules, eliminating calendar overlaps and human error.
AI fully under the organizer’s control
LetzFair’s algorithms assist your workflow without ever overriding strategic decision-making. Organizers maintain full authority over business criteria, matching priorities, rules of engagement, and exclusions: the AI and automation simply execute your strategic vision at scale in real time.
/Hosted Buyer
Hosted buyer features to qualify buyers and drive high-value B2B Meetings
Coordinating a Hosted Buyer Program requires managing complex applicant qualification, mutual commercial selections, travel arrangements, and master meeting schedules. Relying on manual spreadsheets leads to low-relevance meetings, schedule conflicts, and high no-show rates. LetzFair automates the entire workflow while keeping organizers in total control of program rules.
- 1
Pre-Matchmaking buyer qualification
Customized application forms capture detailed buyer data regarding purchasing authority, budgets, and sourcing requirements. Organizers evaluate and approve buyer applications before granting access to supplier selection workflows.
- 2
Matchmaking configured around event business rules
The matching algorithm pairs buyers and suppliers based on industry sectors, requested product categories, geographic target markets, priorities, and domain exclusions. The technology executes your exact commercial strategy at scale.
- 3
Automated master schedules built on availability and constraints
The system generates optimized meeting calendars while accounting for table travel times, networking breaks, and maximum meeting caps per day. It eliminates manual scheduling work while preventing calendar overlaps.
- 4
Integrated hospitality, travel plans, and delegate benefits
Manage hotel bookings, flight itineraries, airport transfers, and reimbursements within the exact same database housing B2B meeting agendas, eliminating scattered email threads and spreadsheets.
- 5
Live adjustments and real-time no-show management
In the event of last-minute delays or cancellations, the command center enables organizers to reschedule meetings, reassign open tables, and notify delegates instantly via mobile app push notifications.
- 6
Meeting verification, attendance tracking, and program quality reporting
Detailed analytics track completed meetings, attendance rates, and post-meeting participant ratings. This provides verified proof of ROI for exhibitors.
/Integrations
LetzFair Integrations with CRMs, marketing, calendars, ERPs, and ticketing
LetzFair connects directly into your existing organizational tech stack. Native integrations via APIs and webhooks eliminate manual data exports, prevent data duplication, and ensure seamless information flow across platforms.
Salesforce and primary CRM integrations
Synchronize attendee, lead, and exhibitor data in real time with your enterprise CRM, keeping contact records updated before, during, and after the event.
E-Commerce and marketing automation connectors
Link the platform with your email marketing tools and payment gateways to automate invoice generation, registration confirmations, and segmented communication campaigns.
Personal calendar synchronization
Confirmed B2B meetings and bookmarked sessions sync automatically with Google Calendar, Outlook, and Apple Calendar, reducing missed appointments and no-shows.
Custom APIs for ERPs, ticketing, and legacy systems
For organizations operating complex IT infrastructures or internal management tools, LetzFair builds custom API connectors to guarantee system interoperability without forcing tech stack replacements.
/Success stories
Going beyond is an amazing journey
Here’s what we achieved with the people who trusted us
350+
Completed projects
Doha International Book Fair
Technology and culture in the heart of the Middle East
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Vinitaly agende 2023
Thousands of B2B meetings scheduled between wineries and buyers
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Fiera Jointly
A digital experience connecting families and professionals
Discover more
Fiera Sol&Agrifood 2023
Matchmaking and lead generation for the agrifood industry
Discover more
/ OUR CUSTOMER
The best proof is what they say.
Giorgia V.
An intuitive, all-in-one platform that has revolutionised the way we manage complex corporate events.
Surabhi S.
With this platform, we no longer lose data or opportunities: every report is detailed, integration with our systems is immediate, and we can finally measure ROI clearly and transparently.
Evan L.
Finally, a software that makes life easier. From planning to follow-up, everything is in one place: greater efficiency, less stress, and real value for participants, sponsors, and the organising team.
Ilyas S.
Clear dashboards and real-time data: total control over your events, anytime, anywhere, with no surprises.
Laurent M.
We’ve reduced time and errors: an indispensable ally for making our events truly more effective.
Davide P.
A powerful yet user-friendly software that engages audiences with interactive tools, supports team collaboration, and makes every event more professional, engaging, seamless, and memorable.
Mauricio M.
We’ve managed complex events seamlessly. The platform is flexible, scalable, and has allowed us to customise every detail. Excellent support, ease of use, and tangible results.
Paige H.
Smooth management, outstanding interaction, and happier sponsors. A true step forward.
/Blog
News and insights to go beyond
- Data security
MatchmakingB2B Matchmaking: how to create business connections that actually matter
Bringing thousands of professionals together does not automatically create valuable commercial opportunities.
Read more
Event technologyLetzFair vs Swapcard vs Eventtia: which event platform to choose in 2027
A practical comparison of features, integrations and support to help you pick the right event platform.
Read more
/Contact
Let’s go beyond together
Tell us about your event: our team will show you how LetzFair can simplify management, engage participants and create new value.